Communications Timeline

Download the Comprehensive Communication Guide to Prepare for Give Big CHQ!


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Major Milestones

Month 1

The Give Big CHQ Team will:

  • Encourage nonprofits to sign up for Give Big CHQ
  • Network with and recruit local community nonprofit leaders to expand and amplify Give Big CHQ’s message to nonprofits, donors, and other general supporters

You should:

  • Sign up for Give Big CHQ and customize your profile
  • Assemble your Give Big CHQ team and involve them in planning how your Give Big CHQ campaign will complement your annual fundraising strategy
  • Attend a webinar to learn about Give Big CHQ, how to promote your Give Big CHQ campaign, and how to recruit and utilize peer-to-peer fundraisers
  • Discover all the resources available for you to use in your nonprofit toolkit (email marketing, social media posts, graphics, planning guide, and more!)

Month 2

The Give Big CHQ Team will:

  • Work with local newspapers, radio stations, and other media outlets to continue spreading the word to a wider audience about Give Big CHQ
  • Continue offering trainings to nonprofits participating in Give Big CHQ, and those interested in the opportunity, on giving day best practices.
  • Develop content for nonprofits participating in Give Big CHQ to use, and for use on GiveBigCHQ social media pages, Facebook and Twitter.

You should:

  • Craft your campaign story. How are you celebrating Give Big CHQ? How will you use the funds raised during Give Big CHQ? Why should donors give to you on Give Big CHQ? Watch our Storytelling Training Video to learn more!
  • Recruit fundraising champions for your campaign. You can use your Board, volunteers, or staff!
  • Let your volunteers know you’re participating in Give Big CHQ and you need their help in extra special ways! Give them meaningful assignments to fully engage them.
  • Develop your messaging plan for the next 2 months to ensure your donors know you are participating in Give Big CHQ on June 13th. Download the email and social media timelines in the Nonprofit Toolkit to get a head start!

Month 3

The Give Big CHQ Team will:

  • Provide more resources to local community nonprofit leaders to expand and amplify Give Big CHQ’s message to nonprofits, donors, and other general supporters
  • Continue promoting Give Big CHQ to nonprofits across the region

You should:

  • Send out a save the date email and social media post to all of your supporters! Download the Give Big CHQ “Save the Date” graphic from the Nonprofit Toolkit to make sure your messages stand out!
  • Host a fundraising champion kick-off party to teach your fundraising champions best practices on fundraising!

Month 4

The Give Big CHQ Team will:

  • Heavily promote Give Big CHQ to all media outlets across the region
  • Finalize partnerships with local businesses to benefit every nonprofit participating in Give Big CHQ

You should:

  • Post on social media regularly about Give Big CHQ, using the hashtag GiveBigCHQ
  • Email your supporters with additional details about Give Big CHQ. How do they give? Why should they give? When should they give?
  • Ensure your campaign story and messaging are ready to go. Make a test donation to make sure you understand the process.

Day of

The Give Big CHQ Team will:

  • Heavily promote Give Big CHQ to all media outlets across the region
  • Provide 24-hour support to all nonprofits and their supporters

You should:

  • Post on social media regularly about Give Big CHQ, using the hashtag GiveBigCHQ
  • Email your supporters with updates and how they can help your Give Big CHQ campaign
  • Thank your supporters in real-time on social media, in emails, or give them a call!
  • Celebrate!

Beyond

The Give Big CHQ Team will:

  • Share statistics from Give Big CHQ, including nonprofit success stories, and describe the powerful change that will happen as a result of the generous donations to local nonprofits.

You should:

  • Share the results from your Give Big CHQ participation and what those results mean.
  • Thank your donors and let them know exactly what their donations mean for your program.
  • Send handwritten notes to your fundraising champions and your Board for their assistance.
  • Send periodic updates on how the donations you received are being used. Keep your donors engaged by letting them know how their money is benefiting your organization and your cause.
  • Engage with your donors on GiveGab after Give Big CHQ by posting volunteer opportunities, fundraising, and hosting events!